Remote Business Project Manager – Arbor Communications
Website Arbor Communications
About Us: Arbor is a small, dynamic marketing and communications consultancy that’s two years old with big plans and getting a great response in the industry by doing things a bit differently. Our founder has lots of experience in marketing agencies and in-house roles, and having guided us through initial growth we’re now looking for a pro to help us scale up. We’re looking for a Business Project Manager to keep things running smoothly and spot and make improvements, so we can grow faster and together.
Values: We walk our own talk and do most things a bit differently. From how we hire to the way we work, winning new clients (we don’t pitch), our model for delivery, and measuring success… we have our own style. We’re opinionated, driven, ambitious and a bit loud, but also studious, bright, and organised. We need your help to keep it that way.
Job Description:As a Business Project Manager you’ll be key in managing a balance of business functions and client service management. You’ll ensure smooth operations and support our team in delivering top-notch results. Depending on your situation and strengths, this role doesn’t need to be client-facing. We’re flexible and would rather find the right person who is comfortable in the role than have anyone stressing about meeting clients.
Location: Remote or hybrid (main offices are in Wiltshire)
Type: Freelance (outside IR35), part time
Compensation: Hourly rate or monthly retainer, TBD
Key Responsibilities:
- Project Management: Juggle multiple projects, making sure they’re on time, within scope, and on budget.
- Administrative Support: Handle scheduling, correspondence, and document management for the team.
- Client Coordination: Keep communication clear and manage expectations, acting as the main point of contact.
- Resource Management: Anticipating and, where possible, allocating resources effectively, coordinating with team members and external partners.
- Quality Assurance: Ensure project deliverables meet high standards and client requirements.
- Reporting: Prepare and present regular project updates and reports.
- Process Improvement: Spot and implement ways to enhance efficiency and project delivery.
Typical tasks might include:
- New Clients: help to agree and draft all Scopes of Work and project timelines.
- Client Updates: design regular update schedules per client, create and keep templates up to date, create new templates and reporting formats where necessary, compile updates.
- Consultant Coordination:Make sure all consultants are aware of and accountable for deliverables. Assist with consultant recruitment and manage consultant administration (briefs of Scopes of Work, MSAs, NDAs, briefs). Sourcing vendor quotes where applicable and preparing vendor briefs.
- New Business: keep the prospecting pipeline up to date and lead qualification. Draft credentials and case studies for new opportunities.
- Resourcing: keep the business pipeline up to date.
- Finance: Draft and chase invoices, and handle basic bookkeeping (no accountancy needed).
- Document Management: Manage shared internal drives and client folders.
- Research: Various desk research tasks for both clients and the business.
- Business Marketing: Support the development and rollout of marketing activities.
- Proofreading: Ensure all documents are error-free and professionally presented.
Qualifications:
- Proven experience in a similar role.
- Strong and demonstrated organisational and multitasking skills.
- Ability to work independently and remotely, managing your own time, with high self-motivation: depending on your own circumstances, we’re happy for all our team to work the hours that work for them. However, this must be balanced with the business needs, and we will always work together to find a rhythm that works for all.
- Familiarity with the communications industry is a big plus.
- Familiarity with business digital tools is a plus e.g. Squarespace, Calendly, QuickBooks, Google Drive, One Drive (no IT services management needed).
Why Join Us?
- Flexible working arrangements: Remote or Wiltshire-based.
- Part time hours to suit you.
- Freelance position (outside IR35) with competitive compensation.
- Work with a creative and collaborative team.
- Contribute to exciting and impactful projects.
If you’re organised, proactive and professional we’d love to hear from you. Apply now to join our team and make a big impact in a fast-growing business.
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